Order Process for Printed Directories

IMPORTANT NOTE: Printed Harvard directories are for distribution within the University community only. They are not available for individuals or businesses that do not have a direct affiliation with the University.

Harvard faculty, staff, and students may order printed Harvard directories and Verizon directories. You can:

• Submit a bulk order for your department once a year. Details are below
• Submit an individual order by fax, mail, or e-mail at any time of the year.

For all orders, a written or online request and a valid Harvard ID are required.

Departmental orders
Once a year, in mid-August, the Directory group of UIS Telecommunications contacts each Harvard department to review the department's "standing order" for directories, which is based on past ordering history. At this time, we confirm the directory order for the coming year, including order quantities for:

• Student Directories
• Faculty/Staff Directories
• Verizon directories

Each directory type is distributed at a different time of year. You can check distribution dates by reviewing the calendar of key directory dates.

Individual orders
Faculty, staff, and students may also submit individual requests for Harvard and Verizon directories. You can place an order online -- the preferred method -- or by e-mail, fax, or mail. Procedures are described below.

For individual orders, the current version of the Harvard directory is typically sent out within 3 business days of your order being placed. Verizon directories take 2 to 3 weeks for delivery.

Order directories by e-mail, fax, or mail
Written directory orders can be submitted in any of three ways:

Your request should include the following information:

• Your name and phone number
• Harvard ID #
• Your affiliation: faculty/staff, student, alumnus/alumna, or other
• Ship-to information including
  • The directory distribution contact for your department
  • Building or room
  • City, state, and zip code
  • PLEASE NOTE: Only one ship-to address is allowed per order.
• Quantity of Faculty/Staff directories you wish to order
• Quantity of Student directories you wish to order
• Quantity and type of Verizon directories you wish to order (Boston/Cambridge White or Yellow Pages; North, South, or West Suburban White Pages)
• Departments can special-order non-local directories. You will need to provide a 33-digit billing code.

Directory distribution dates
For bulk department orders placed in August, the different types of directories -- Student Directory, Faculty/Staff Directory, and various Verizon directories -- are distributed at different times of year. You can check distribution dates by reviewing the "Ongoing" section of the calendar of key directory dates.