Office of the University CIO – Human Resource News – June 2008

New employees to meet

	Rohit Goyal joined the University Information System Department's (UIS) SOC DBA group, on June 2, 2008. His role in our organization is as an Oracle Database Administrator. Rohit graduated from UMass Lowell with BS degree in Computer Science, is Oracle Certified Database Administrator and Oracle Certified Applications DBA. He has previously worked at WBT Systems as Implementation Consultant, providing technical implementation support to many major Companies including, Word Bank, the University of Phoenix & Bayer. He has also worked at GE Aviation as consultant, providing DBA expertise in the development of their Oracle ERP implementation for spare parts. Outside interests include Traveling, Photography and listening to classical Indian music. Welcome to the group Rohit!
	Mitra Farmand joined the Smart Card group as a Data Analyst on June 2nd. In this role, Mitra will serve as the primary resource for all data analysis and report development as it pertains to the project's programmatic and strategic business needs. She previously worked as a Data Analyst at Ceridian Corporation where she identified reporting needs, wrote queries, built and designed reports, and automated reporting systems. Outside interests include drawing cartoons, making mosaics, biking, and traveling.

Focusing on OAS’s, Procurement Practice group

Front Row - Nan Liang, Elaine Fortin
Back Row - Joe Rickert, Peter Drahos, Rick Mulroy, Mary O'Brien

The OAS Procurement Practice implements, builds and supports applications that enable schools across Harvard University to process their invoice, employee reimbursement, purchase order and PCARD transactions. In addition, the team supports the Escheat, 1099 and 1042S - Non Resident Alien tax reporting to the government.

Collectively, the team of 5 developers and one manager has a wide range of skills and works with FAD Systems Solutions and the Procurement Business Units to build solutions that meet the growing procurement needs of the community. This is accomplished by either enhancing Oracle products like Accounts Payable, Purchasing, and iProcurement or by modifying Custom Applications such as Web Voucher, Web Reimbursement, and PCARD.

Currently, in addition to supporting the University Security Initiative, the team is working on an HCOM pilot and a FedEx Application. HCOM - Harvard Crimson Online Marketplace is an online marketplace that integrates with a third party application (SciQuest) that hosts over 200 Harvard vendor catalogs and/or punch out sites. Once a user completes their shopping, the shopping cart is integrated back into Oracle and routed for approval. Once approved, an electronic purchase order is sent through Sciquest and delivered to the vendor. The FedEx application is a custom J2EE application that integrates with FedEx using their web services tool kit. This application will allow users to generate quotes and shipping labels for express mail transactions as well as track and cancel a shipment on line. Once the rate quote and label has been generated, the user will complete the coding and an approved transaction will be created. Phase 2 of this project is expected to incorporate electronic invoicing for those transactions generated through the application. Phase 1 of this application is expected to go live in October 2008.

Education Reimbursement Program

The UCIO Education Reimbursement Program operates in conjunction with the Tuition Assistance Plan (TAP) and reimburses qualified employees for specific educational expenses such as Extension School fees.

To become familiar with this UCIO only benefit, please review the policy in the HR Policy Section of the UCIO website, http://www.uis.harvard.edu/staff/policies/education_reimbursement.php

UCIO 2008 Harvard Hero Honorees

One final congratulations goes out to this year's individual honorees; Peggy Chan, Debra Donovan, Lisa Gomes and Eric Parker, as well as the Project ICE! team.

If you haven't already, please be sure to review the Harvard Heroes webpage, harvie.harvard.edu/working/recognition/heroes/ where you can see photos of the 2008 individual honorees. Just click on 2008 Harvard Heroes and Office of the University CIO. Photos from the event will be posted on the site next week.

Community Nights Every Thursday at Cambridge Queen's Head Pub

The Cambridge Queen's Head is a student-run restaurant serving the Harvard Community located in basement of Memorial Hall. Check out their website at http://www.harvardstudentagencies.com/cqh/default.asp as well as this promotional YouTube video, http://www.youtube.com/watch?v=t7Ft-AGE_2E.

Have an idea for a story or area you would like to see highlighted in the UCIO Human Resources News? Please contact George Ducharme at george_ducharme@harvard.edu to share your ideas, thoughts or comments.

Harvard’s Office of Human Resources – News

Make your voice heard with HARVie Viewpoints

This month's HARVie Viewpoints discussion is really heating up:

Have you been an internal job candidate here at Harvard? Did you get the callback, interview and/or job? Share your thoughts and advice on moving across tubs or schools.

Apply for childcare scholarships starting June 16

Beginning June 16, benefits-eligible administrative/professional, non-HUCTW support staff, post-docs and faculty may apply online (http://harvie.harvard.edu/workandlife/) or go to HARVie and select Work/Life Balance (for both University and Medical School childcare scholarships). Scholarships are intended to help defray the costs of child care for the fiscal year starting July 1. Application deadlines for all groups is Aug. 15, 2008, with awards made in October. All benefits-eligible employees will receive an email with a link to the online application once it is live.

Scholarships are fully portable and can be used for center-based, family-based, or in-home childcare for children from infancy to school age, or for after-school programs, school vacation programs, or summer camp for school-aged children. Those with family incomes above $130,000 may apply, but should be prepared to demonstrate special circumstances that hinder their ability to pay for childcare.

New course registration system now in use

Registration for CWD courses offered after July 1 is now available using PeopleSoft Employee Self Service. An online tutorial and a job aide are available to assist employees in using the new registration system. CWD's new course listings are now available for academic year 2009. These new course listings are now in PDF format on CWD's HARVie pages. Click on each link to view course and session offerings; course descriptions can be viewed by clicking on the course title within the PDF.

If you have questions or comments, please contact the Center for Workplace Development at training@harvard.edu.

Take advantage of CWD course openings

The Center for Workplace Development has openings available in upcoming courses. To view a full list of course offerings, please visit HARVie. Registration for these classes is also on HARVie, but please note that registration for all classes taking place after July 1 will occur through PeopleSoft.

Advanced Access
Learn how to use a variety of complex query techniques, create more efficient forms and reports and create and use macros to automate forms.
June 25, 9:30 a.m. to 4:30 p.m., CWD

Intermediate Dreamweaver
Master the powerful web design capabilities of Dreamweaver.
June 19, 9:30 a.m. to 4:30 p.m., CWD.

Introduction to Illustrator
Create logos, symbols, icons, specialty and art type, maps and three-dimensional drawings. Learn about color blending, editing and management, and how to integrate Illustrator graphics into other software.
June 20 and 27, 9 a.m. to 4 p.m., CWD.

Harvard Football faculty and staff night is Sept. 19

On Friday, Sept. 19, employees with a valid Harvard University ID will receive up to four free tickets to the football home opener vs. Holy Cross. Tickets must be reserved by noon on game day. Call 877-GO-HARVARD for more information.

Purchase $60 faculty and staff season tickets and receive tickets to five home games, the best reserved seating, access to priority parking and guaranteed tickets for the 125th game against Yale. To order, call 877-GO-HARVARD or order online and view the 2008 home schedule.

Get ready for summer with Parents in a Pinch

If you need summertime childcare arrangements or need to fill the gap between the end of school and summer, Parents in a Pinch is available to help. Call 617-739-5437 and a screened and experienced childcare provider can come to your home.

Participate in upcoming HARVie chats

• June 25: Harvard's personnel policies
• July 10: Building effective relationships at work
• July 21: Retirement benefits from Harvard

Note summer hours and events at Harvard Recreation

Blodgett will be closed June 13 through June 15, and summer hours will begin on June 16. Summer hours for all facilities can be found online, and summer memberships will go on sale June 23. Summer Slim Down sign-ups are taking place at the MAC. For more information, visit gocrimson.com.

Stay informed with the June Resource

The June issue of the Resource is now available online; visit the paper by selecting the link to the left or the headlines below:

• News: Root, root, root for the Harvard team. Launched over 20 years ago, the Harvard employee softball league joins a diverse collection of employees within and among units, affording them good times and professional connections.
  Room at the top for Harvard job seekers .Transferring around and up at Harvard – and concerns about the difficulty of doing so – have long been on the agenda of Harvard staff.


• Glad you asked: Will my specialist referrals carry over from Tufts to Harvard Pilgrim?


• Opinion: Bureaucracy leads down the road to ruin . "I submit for your consideration the proposition that civilizations begin to fail when bureaucracies do inappropriate things," suggests Stefan Cover, curatorial assistant in the Entomology Department in Harvard's Museum of Comparative Zoology. "Instead of fixing the system, we find ourselves justifying these inanities by using the system's own wacky internal logic."


• Profile: Safeguarding Harvard's good name. Rick Calixto, director of the Harvard Trademark Program, is responsible for stopping unauthorized uses of the Harvard trademarks worldwide

Harvard wins "Commuter Challenge"

The CommuterChoice Program would like to thank participants of this year's Bike Week. Harvard won the Commuter Challenge as the Bay State's large academic institution with the most miles cycled; In addition, Bay State Bike Week shattered its original 50,000 mile goal, with participants biking a total of 132,598 miles. That is 9,800 fewer car rides, 55.44 metric tons of carbon dioxide saved and 6,314 gallons of gas not used. Continue to save gas by signing up for a Zipcar account, at only $25 a year for Harvard affiliates and $7 per hour for all Prius vehicles in the Boston/Cambridge area. Visit the CommuterChoice website for details.

CAIT HR NEWS AND UPDATES: May 2008

CAIT HR NEWS AND UPDATES: April 2008